Accounts Payable Automation

Seamless AP Automation, Sustainable Results

SMRTR Accounts Payable Automation is your solution for cutting costs, boosting efficiency, and achieving measurable ROI in just months. That’s why we offer AP Essentials—a powerful, cloud-based platform tailored for manufacturers, distributors, retailers, and beyond. By automating invoice ingestion, handling diverse formats, and leveraging intelligent OCR for data extraction, AP Essentials simplifies two- and three-way matching of purchase orders and received goods. With features like built-in exception handling, approval routing, role-based management, and seamless ERP integration, AP Essentials eliminates errors, optimizes workflows, and delivers real-time financial visibility. Fast to implement and easy to manage, it’s the smart way to reduce costs, improve accuracy, and drive sustainable growth—wherever your business goes.

Core Level

Overview

Smart Invoice Ingestion

Capture invoices from any format—paper or digital—without needing templates. Our AI-driven system learns your supplier data, automatically ingests invoices, and extracts line-item details for validation and processing.

Approval Automation & Exception Handling

Streamline your workflow with automated routing for approvals and exception handling. Route expense invoices to managers or departments based on custom rules, and ensure no task falls through the cracks.

Purchase Order Matching

Ensure accuracy and accountability with automated matching of invoices to purchase orders. Variances in price or quantity are flagged instantly and routed to the right team for resolution.

Integration with ERP & Accounting Systems

Send approved invoices directly to your ERP or accounting solution for seamless processing. Supporting documents are stored in a centralized content management system, creating a unified workflow.

Goods Received Reconciliation

Hold invoices until goods are confirmed as received. This ensures full alignment between purchase orders, deliveries, and billing before approvals are finalized.

Real-Time Notifications

Keep your team in sync with alerts and reminders for pending approvals, comments, and actions. Easily delegate approvals when out of the office, ensuring processes stay on track.

See your return on investment in as little as 3 months!

AP Essentials streamlines your AP process, freeing up your team’s time by automating exception handling and reducing manual tasks. With processing costs dropping 5x per invoice and a 50% lower exception rate, you’ll save time and money while minimizing delays. It’s a smart solution that quickly pays for itself, helping you achieve more with less effort.

of AP staff time is spent handling exceptions within the invoicing process
0 %
lower processing cost per invoice
0 x
lower invoice exception rate
0 %

Why AP Managers Love Our AP Automation Solution:

Our AP Automation solution is designed to streamline invoice processing and approval workflows, allowing AP managers to regain control, improve accuracy, and simplify everyday operations.

  • Centralized Invoice Management: Consolidate all invoices into a single platform, making it easy to view, track, and manage every document without the hassle of paper-based systems.
  • Automated Data Capture and Processing: Automatically extract invoice data and validate it for accuracy, reducing manual entry errors and speeding up the entire process.
  • Accelerated Approval Workflows: Route invoices for approval based on predefined rules, enabling faster approvals and reducing delays that can hold up payments.
  • Real-Time Visibility and Control: Gain complete visibility into the status of each invoice and identify bottlenecks early, helping you resolve issues quickly and keep your cash flow on track.
Team members engage in conversation about upcoming changes at the workplace.

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SMRTR (S4i Systems, Inc.)
616 South El Camino Real, Suite M
San Clemente, CA 92672

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