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Streamline Document Management with SMRTR CMS

Your content holds untapped potential, and SMRTR CMS unlocks it. This isn’t just another content management solution—it’s a new way to work. SMRTR CMS seamlessly integrates with your existing systems, effortlessly organizing data from every corner of your enterprise. No migrations, no disruptions—just instant access to the information you need, when you need it. With an intuitive design and intelligent workflows, SMRTR CMS transforms how your team captures, searches, and uses content. It’s fast, flexible, and built for the way you work. Whether you’re collaborating across teams, automating processes, or making data-driven decisions, SMRTR CMS empowers you to go further, faster. Redefine how your business works with content. Transform ordinary tasks into extraordinary opportunities. This is content management, reimagined.

Core Level

At a Glance

Powerful Analytics

Turn your data into actionable insights with robust dashboards and visualization tools for monitoring performance and driving decisions.

Flexible Automation

Streamline workflows with automated content capture, indexing, and distribution, helping reduce operational time and costs.

Smart Collaboration

Enable teams to work smarter with tools for file sharing, annotation, and real-time collaboration—no matter the content format.

Seamless Content Access

Quickly capture, search, and retrieve content from anywhere in your enterprise without the need for costly migrations or disruptions.

Enterprise-Grade Efficiency

Manage large volumes of structured and unstructured data effortlessly, boosting productivity while ensuring compliance and scalability.

Effortless Integration

Connect seamlessly with your existing systems, including IBMi, Windows, Linux, and Unix platforms, as well as cloud-based solutions.

Document Management System concept. Enterprise content management, Digital asset management, Document imaging, Workflow, Records management, Online document file data software for efficient archiving.

Why SMRTR

Empower Your Users

SMRTR CMS empowers your team to work digitally with any content, offering an intuitive interface to organize files, collaborate with markups and notes, and provide seamless access through a self-service portal. The system simplifies workflows with easy access to documents, mass distribution capabilities, and multiple file-sharing options, keeping everything organized and accessible. Seamlessly integrating with IBMi, Windows, Linux, Unix, or the Cloud, SMRTR CMS optimizes workflows, reduces costs, and enhances customer service—making it the all-in-one solution for managing and growing your business efficiently.

Solution

Capture

SMRTR Capture™ automates and accelerates business processes by capturing all types of paper, forms and electronic documents — transforming them into actionable information for your core business applications, processes and workflows.

Automatic Capture

Initiate the scanning process from any production scanner, multi-functional device or desktop scanner. Simply browse for a document or set of documents to be captured and drag and drop the documents, emails and/or attachments from any location into SMRTR Capture for processing. CAD files, .Zip files, DB files, in fact any file type can be captured automatically and stored in SMRTR CMS as a single source to safeguard your business assets.

Automatic Document Separation

SMRTR Capture can be configured to automatically separate and classify documents as they are scanned — enabling you to scan all documents as a single batch without manually organizing pages prior to capture. You can also scan mixed document types and classify them on the fly.

Preview

Previewing pages enables you to check that documents were scanned properly. Scanning errors are revealed quickly and easily. Pages can then be dragged and dropped into a different document set, re-sequenced, combined and added or deleted as necessary.

Indexing

SMRTR Capture adds metadata automatically with OCR, from barcodes and database lookups. This is ideal for disparate document types that have inconsistent formats. Users can also add indexes and comments manually to further enrich the content and improve searchability.

Validation

SMRTR Capture applies validation rules to ensure that documents have sufficient information to be submitted, page counts are accurate, and indexes are formatted correctly. Metadata can be validated against a database to minimize user errors.

Acessibility

Using rules-based functionality, you can automatically feed captured information and documents directly into your business applications for faster processing and availability.

Forms Design

ENHANCE YOUR ORGANIZATION’S IMAGE AND COMMUNICATIONS

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Communicate more effectively by providing templates for all your internal and external documents. Create professional looking documents, perform calculations, conditionally customize your messaging based upon your audience promoting products and extending special offers based upon buying history. Design once and deploy to many.

Need to enhance your customer and vendor communications? Create purchase orders, invoices, statements, order guides, shelf and pallet labels, price books complete with barcodes and much more! SMRTR CMS is an intelligent information management system that provides a single solution to manage, retain, safeguard, retrieve and govern your documents.

Solution

High Volume Print and Mail Management

TAKE BACK CONTROL BY TAMING YOUR PRINT AND MAIL PROJECTS

By optimizing your mailroom operations, you can significantly reduce paper use, automate repetitive tasks, and cut down on postage and consumable costs. Transitioning to electronic communications at your own pace minimizes waste and enhances efficiency, making your business practices more sustainable while maintaining critical transactional communications.

Mailbox on a Sunny Street, Landscape Photography, Suburban Neighborhood, Mail Delivery, Mailbox
CMS

Solution

Manage & Retrieval

SMRTR CMS monitors your network and automatically ingests and processes your documents and files. Rules are applied to intelligently handle your information by merging disparate documents together for distribution, moving information around, applying professional looking forms or simply store it away for later retrieval.  Along the way, information is gathered to provide operational and business analytics to give you the visibility you need to focus on what matters most.

SMRTR CMS is an intelligent information management system that provides a single solution to manage, retain, safeguard, retrieve and govern your documents.

SMRTR SOLUTIONS

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Corporate Office

SMRTR (S4i Systems, Inc.)
616 South El Camino Real, Suite M
San Clemente, CA 92672

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